The purpose of the Tuition Waiver Program is to provide an opportunity for eligible employees to have tuition and fees waived for a course taken at any of the 17 campuses of the University of North Carolina. Participation in the program is voluntary, and courses may be taken for either career development or personal interest. The Tuition Waiver Program is administered through the Cashiers and Student Accounts Office located at 151 Mossman Building on campus, and forms are available in this office as well as on this site.
In order to be eligible for participation in the Tuition Waiver Program, an employee must be a permanent employee working thirty (30) or more hours per week for nine (9) or more months per calendar year. The employee must be participating in the NC Teacher’s and State Employee’s Retirement System or the UNC Optional Retirement Program. Each employee must apply for and be admitted through the appropriate admissions office within its specific deadlines. Courses must be registered for in accordance with the instructions of the program in which the student is admitted, and space must be available in the course. Employees must attend class outside his or her established work schedule, though departments are encouraged to offer flexible scheduling options to accommodate employee participation. During the term in which an employee enrolls in a course, that employee must continue to meet his or her normal employment obligations.
The employee must maintain employee status during the duration of the course. Otherwise, the employee shall be responsible for payment of applicable tuition and fees. However, this payment requirement shall not apply to an employee who is eligible under this policy at the time of enrollment in a course and is later reduced in force (SHRA) or separated for budgetary reasons (EHRA) prior to completion of the course. This exception does not apply to the end of a time limited position.
Tuition and fee charges will be waived for a maximum of three (3) courses per academic year with no limitation as to the number of courses that can be taken each term. Courses may be taken in any term: Fall, Spring, or Summer, so long as the limit of three (3) courses per academic year is not exceeded. The Tuition Waiver Program does not cover non-credit courses, such as those offered through CallDCL. The employee is responsible for any and all additional tuition and fees charged to their student account during the term. Furthermore, it is the employee’s responsibility to notify the Financial Aid Office if they have been approved for aid and are using the Faculty and Staff Tuition Waiver Program.
An Application for Tuition Waiver form must be completed for each term a course is taken. Different forms may be required to take courses at campuses other than UNCG. Employees may obtain an application through the link on this page, or in person at the Cashiers and Student Accounts Office. The application procedure is as follows:
- Apply for and be admitted through the appropriate admissions office within it’s specified deadlines.
- Complete the Application for Faculty and Staff Tuition Waiver form.
- Obtain advance signature approval of your supervisor, and your department head (for employees of institutions other than UNCG: follow your institution’s guidelines regarding approval signatures).
- SHRA staff and EHRA non-faculty members should deliver their completed form to the Cashiers and Student Accounts Office upon obtaining the necessary departmental signatures. EHRA faculty are required to obtain a final approval signature from the Office of the Provost prior to submitting their completed form to the Cashiers and Student Accounts Office. Both offices are located in the Mossman Administration Building at 1202 Spring Garden St.
The Office of the Provost and the Cashiers Office will verify the eligibility of the employee, and the form must then be submitted to the Cashiers Office for processing. Adjustments to your student account will occur after the first 5 days of each term in order to account for schedule changes. Employees may receive billing statements regarding charges on their student accounts. Questions regarding this policy may be directed to the Cashiers and Student Accounts Office at (336) 334-5831 or toll free at 1-877-286-8250, or in person at 151 Mossman Building, 1202 Spring Garden St., Greensboro, NC 27412.
Note: Educational assistance benefits above $5250 per tax year may be subject to federal income tax (IRS Publication 970).